Job title: – Supply Chain Coordinator
Location: – Tampa, FL, 33607
Duration: – 06 Months
M-T, in office Friday will be remote
M-F 8am-5pm, w/flexibility
Contract to Perm
Position Concept

• The Supply Chain Coordinator supports the operational and administrative functions of the supply chain department for the largest natural gas utility in Florida.
• The Coordinator will focus on fleet and facilities management.
• This role ensures efficient coordination of procurement activities, asset tracking, vendor support, and financial processes. The coordinator plays a key role in maintaining data accuracy, supporting reporting needs, and serving as a backup resource across the supply chain team.

Primary Duties And Responsibilities

• Coordinate day-to-day supply chain activities related to fleet and facilities management, including facilities service scheduling, fleet asset tracking, and vendor communication.
• Use multiple systems, including SAP, AVL (Automatic Vehicle Location), and fleet management platforms like Holman/ARI, to oversee and track fleet operations and facilities data.
• Create and process Purchase Requisitions (PRs) in alignment with company policies and operational needs.
• Monitor invoices from submission to payment, ensuring comprehensive documentation, accurate coding, and prompt resolution of any discrepancies.
• Facilitate invoice payment procedures by working collaboratively with finance teams and vendors to guarantee precise and timely payments.
• Maintain organized records of procurement, fleet, and facilities transactions to support audits and compliance requirements.
• Generate and analyze routine and ad hoc reports related to fleet utilization, expenses, facilities operations, and supply chain performance.
• Assist with budget tracking and cost control initiatives for fleet and facilities expenditures.
• Ensure compliance with internal controls, company policies, and regulatory requirements.
• Serve as a backup coordinator for the supply chain department, providing cross-functional support as needed.

• Supervision Direct Supervision: None
• Indirect Supervision: Supplier Management

Relationships

• Key Internal: Operations (members of field management), Engineering and Construction Team Members, Supply Chain Management team
• Key External: Suppliers (Holman, AssetWORKS AVL, vehicle dealerships, etc.)

• Qualifications Education
  Required: Bachelor’s degree in business, supply chain, or related field

• Experience
  Required: 3 years of procurement or supply chain
  Preferred: Admin skills with SAP, MS Office, AVL, and fleet management platforms

Knowledge/Skills/Abilities (KSA)
Required:

• Strong analytical ability, organizational skills, effective communication, attention to detail, and ERP system familiarity; experience in supply chain, coordination, fleet management, facilities coordination, or administrative operations preferred; experience with purchase requisition creation, invoice tracking, and payment processing; strong organizational and multitasking skills with high diligence; proficiency in Microsoft Office Suite, particularly Excel for reporting and data analysis; effective communication and problem-solving abilities; ability to work effectively in a fast-paced, deadline-driven environment.

Preferred:

• A Demonstrated knowledge of procurement regulations, contractual terms, and enterprise resource planning (ERP) systems such as SAP and Oracle; analytical skills, familiarity with ERP systems, meticulous, organizational and communication skills; basic understanding of procurement regulations, contract terms.

Leadership Competencies

• Speaks on Safety, Health, and the Environment
• Takes Ownership and Acts with Integrity
• Drives Operational Excellence for Customers
• Build Strong Collaborative Relationships
• Develop People and Teams
• Cultivate Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

Working Conditions

• Office environment; In office four days, one day remote; meetings in various locations; occasional overtime/weekend/on-call support

Physical Demands/Requirements

• The applicant must be capable of sitting for long durations; work is performed in typical office settings, with occasional weekend, overtime, or emergency response as required. A valid driver’s license is required for operating a motor vehicle.