Title: Executive Assistant
Location: New York, NY – Hybrid (On Site 3 days a week at the NYC office Hybrid)
Contract: 3 Months and Possibility of Extension
Pay: $41.00/Hour on W2
Work hours: 40 hrs/week
Years of Experience: 5 years
GENERAL FUNCTION
The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.
MAJOR DUTIES AND RESPONSIBILITIES
*Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
*Organizes and prioritizes daily administrative responsibilities
*Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
*Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
*Ensures supervisor is aware of critical dates and deadlines; follows up where needed
*Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
*Drafts correspondence as necessary and produces error-free and grammatically correct documents
*Maintains a high level of confidentiality and exercises good judgment
*Demonstrates strong communication skills
*Coordinates and manages details of advanced travel arrangements, including international travel and exp
*Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
*Anticipates and follows up on requests and issues with a proactive, problem-solving approach
*Creates an environment that fosters teamwork and trust
*Proactively communicates potential issues and reminders to executives and coworkers as appropriate
*Organizes and maintains files and sensitive information
BASIC QUALIFICATIONS
*Associate s degree
*3 administrative experience.
*Advanced proficiency with Microsoft Office Suite
*Excellent organizational and prioritization skills, and ability to balance multiple tasks
*Strong project management skills
*Ability to work independently and exercise sound judgment
*Advanced grammar and written/verbal communication skills
*Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR
PREFERRED QUALIFICATIONS
*Bachelor s degree
*5 year s administrative experience
*Experience supporting multiple leaders, including international travel support