Position: Medical Records Clerk – Medical Records Scanning
Location: New York, NY 10029
Duration: November 16, 2026 – January 9, 2027 (8 weeks)
Schedule: 35 hours/week, 7 hours/day, 5 days/week; part-time contract
Shift: 9:00 AM – 5:00 PM, fully onsite
Pay Rate: $21/hr.
Requirements
Required Experience
Minimum 1 year of experience working directly with paper medical records.
Experience identifying, recognizing, and correctly classifying medical record documents.
Experience with medical record assembly, filing, data entry, and document organization.
Typing speed of at least 40 WPM with high accuracy.
Demonstrated accuracy in repetitive, detail-oriented work.
Required Education
High school diploma or GED.
Required Skills
Medical record preparation, assembly, filing, scanning, and indexing.
Ability to identify document types, including face sheets, histories and physicals, operative reports, progress notes, nursing documentation, orders, consents, laboratory and imaging results, and discharge summaries.
Microsoft Excel proficiency, including data entry, sorting, filtering, and maintaining tracking spreadsheets.
Accurate data entry, typing, record keeping, and document classification.
Ability to maintain strict confidentiality and handle protected health information in accordance with HIPAA and hospital policies.
Preferred Experience and Skills
Hospital-based Health Information Management (HIM) or document imaging experience.
Familiarity with Epic and electronic health records.
Knowledge of medical terminology.
Experience handling X-ray films and preparing medical records for appointments.
Responsibilities
Prepare legacy paper medical records for scanning by removing staples and clips, repairing torn pages, and sorting and batching documents by type.
Identify and classify medical record documents accurately before scanning.
Scan records at production volume and verify image quality, page orientation, page counts, and completeness.
Index documents to the correct patient, encounter, date of service, and document type.
Review scanned records for errors and rescan or reindex documents as needed.
Maintain batch, volume, and exception data in tracking spreadsheets.
Identify and report illegible pages, missing documents, and misfiled materials to the supervisor.
Assemble and file medical records in terminal-digit order, open additional volumes as needed, and pull records for next-day appointments.
Pull and file X-ray films and print daily pull slips, progress notes, and other required forms.
Answer phones and support medical records requests and related administrative duties.
Ensure the confidentiality and security of protected health information.
Additional Requirements
Fully onsite position at Metropolitan Hospital; remote or hybrid work is not available.
Patient-facing role; medical clearance is required.
Ability to lift and carry medical record boxes weighing up to 25 pounds and stand, bend, and reach for extended periods.
In-person interview with the hiring manager; business-casual attire required.
English proficiency required.