Title: Buyer I/ Purchasing Administrator
Location: Grand Island, NY
Duration: 5 Months+ Possible Extension
Pay Range: $25-$30/hr
Manager Notes:
- This role will be responsible for issuing POs from approved purchase requisitions in SAP. SAP buyer experience would be helpful
- Volume of POs per day: 20-25
Top 3 Required Skills:
- ERP Systems – SAP Preferred (1 year)
- Purchase Order Management Experience
- Attention to detail
Preferred Skills (Nice to have):
- PO and contract review
- Communication and interpersonal skills
- Vendor Management
Position Summary:
The operational buyer is responsible for operational purchasing, that means clarification of purchasing requests, and adequate purchasing / sourcing channel, creation and monitoring of purchase orders, managing purchase order changes, resolving of issues, such as price and quantity differences in dialog with supplier and requester
Principal Activities Performed by The Incumbent:
Purchase-to-Pay (P2P)
- Select suitable buying channel / sourcing approach for approved purchase requisition (e.g. sourcing required, call-off possible from frame contract, catalog available, etc.)
- Perform monitoring /quality assurance of requisitions (e.g. clarify missing information)
- Create purchase order, operational contract in ERP
- Ensure Purchase order is approved in accordance with defined rules
- Track / monitor purchase order, ensure efficient management of purchase order changes regarding delivery date, price, quantity, resolve issues with supplier
- Drive monitoring of delivery and coordination/follow-up with supplier before delivery
- Assist accounting in invoice clarification
- Support in evaluating and managing claims
Supplier Relationship Management
- Support supplier registration and pre-qualification in SAP Ariba
- Solve supplier related incidents
- Contribute to supplier performance evaluation
- Conduct phase-out of suppliers on site level
Master Data Management
- Contribute to master data management (materials, vendors, categories)
- Instore FLS and Catalog management (updating and validating of content)
- All employees are responsible for ensuring the compliance to company documents, programs and activities related to the Health, Safety, Environment, Energy, and Quality Management Systems, as per your roles and responsibilities
- Other duties as assigned
Requirements:
- Bachelor’s degree with 1+ years’ related experience in procurement of goods and services or at least 8 years of related experience, if no bachelor’s degree
- Proficient understanding of purchase-to-pay processes, basic understanding of source-to-contract process
- Experience in managing complaints, reclamation management
- Support in managing supplier relationships including supplier escalations
- Experience with the application of procurement standards (Procurement policies, Standard Operating Procedures, etc.)
- Knowledge of the relevant local legal and regulatory environment
- Lives culture of performance, ethics & compliance
- Engage, communicate with internal and external stakeholders
- Ability to work in an international business environment
- Ability to work in a team
- Customer-oriented mindset
- Basic user in MS Office (MS Word, MS Excel, MS PPT)
- Proficient user in SAP ERP (SAP MM, SAP SRM, SAP FI)