Job title: – Administrative Specialist
Location: – Tampa, FL 33607
Duration: – 06 Months
General

• We anticipate the role will align closely with an Administrative Specialist, Sr. in terms of responsibilities and experience.
• However, we are open to candidates with less experience if they demonstrate strong capabilities in the areas outlined below and are a good fit for the team.
• About ECPM

• ECPM is responsible for executing major capital projects across Electric Delivery, including some of client largest distribution, transmission, and substation projects.
• Our team includes engineers, designers, project managers, construction managers, project controllers, estimators, and support personnel.

ECPM’s Mission Statement

• Our mission is to deliver major capital projects with excellence by making disciplined, schedule driven decisions and deploying dedicated, non shared resources committed to each project’s success.
• We strive to execute every initiative safely and efficiently ensuring predictable outcomes that support grid resilience, operational readiness, and the long term energy needs of our customers and communities.

Key Responsibilities

• Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.
• Arrange meeting rooms, catering, materials, and logistics as needed.
• Record and publish meeting minutes.
• Serve as the primary coordinator for contractor network IDs, access requests, onboarding, and offboarding activities.
• Maintain department records, including safety attendance sheets, agendas, training records, and other administrative documentation.
• Monitor and replenish office and breakroom supplies.
• Submit and track IT/OT and Facilities Service requests.
• Support department leadership with reports, meeting coordination, and PowerPoint presentations.
• Assist with onboarding new employees, including workspace setup, equipment coordination, and supply requests.
• Process invoices, purchase requisitions, and other administrative transactions.
• Coordinate department events, employee recognition activities, and training registrations.
• Maintain department contact lists, organizational charts, seating charts, and shared resources.
• Provide document control and DocuSign support.
• Perform timekeeper responsibilities, including troubleshooting payroll and time-reporting issues.
• Manage vendor relationships for office services and supplies (coffee, water, cable, etc.).
• Coordinate vehicle-related activities, including maintenance scheduling, inspections, truck supplies, and SunPass administration.
• Support day-to-day administrative needs as they arise.

Preferred Skills & Capabilities

• Proficiency in Microsoft PowerPoint, with strong presentation design skills preferred.
• Proficiency in Microsoft Word, including advanced formatting and document management capabilities.
• Experience with Power BI is a plus.
• Strong organizational, communication, and coordination skills.
• Ability to manage multiple priorities and work effectively with a diverse project-focused team.