Title – Payroll Assistant /Timekeeper
Duration – 10/05/2026 – 11/28/2026
Location – New York, NY
Shift – 8:00 AM-4:00 PM |M-F, 35 hours per week, 7 hours per day, 1 hour unpaid lunch
Pay Range – 25/hr – $30/hr.
Job Summary
The Timekeeper is responsible for maintaining accurate employee time and attendance records to support timely and accurate payroll processing. The role ensures time reporting complies with organizational policies, labor agreements, and regulatory requirements. Responsibilities include reviewing, auditing, and processing timesheets, resolving discrepancies, and maintaining documentation for leave balances, overtime, and other pay-related transactions.
Time & Attendance Administration
- Review and process employee timesheets for accuracy, completeness, and policy compliance.
- Monitor daily time entries, missed punches, and scheduling exceptions.
- Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility.
- Ensure supervisor approvals are completed before payroll deadlines.
Payroll Support
- Prepare and submit approved time records and adjustments for payroll processing.
- Investigate and resolve timekeeping discrepancies and errors.
- Reconcile payroll adjustments related to timekeeping errors or late submissions.
- Maintain documentation supporting payroll transactions.
Leave & Absence Tracking
- Track and record employee leave usage, including annual, sick, comp, FMLA, and other approved absences.
- Verify leave balances and ensure appropriate leave codes are applied.
- Coordinate with other teams regarding leaves of absence.
- Update the timekeeping system based on employee status.
Minimum Qualifications
- High school diploma or GED required.
- Associate s or Bachelor s degree in Business Administration, Human Resources, Accounting, or related field preferred.
- Minimum 2 years of experience in payroll and timekeeping, including garnishments, taxes, and year-end activities.
- Analytical skills related to retroactive calculations of pay and time required.
Preferred Qualifications
- Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft.
- Knowledge of union contracts and public-sector payroll practices.
- Experience supporting large employee populations.
Skills & Competencies
- Strong attention to detail and accuracy.
- Knowledge of payroll and timekeeping procedures.
- Excellent organizational and time-management skills.
- Strong interpersonal and customer-service skills.
- Ability to maintain strict confidentiality.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Ability to manage multiple deadlines in a fast-paced environment.
- Ability to work in multiple systems simultaneously.
Required Education:
High School Diploma or GED
Preferred Education:
Associate s or Bachelor s degree in Business Administration, Human Resources, Accounting, or related field