Position: Executive Assistant
Location: Iselin, NJ 08830
Duration: 10/26/2026–04/16/2027
Shift: Monday–Friday, 8:30 AM–5:00 PM
Schedule: 40 hours/week, 5 days/week, Onsite
Bill Rate: $23-$26/hr
Requirements
Required Experience
Minimum 10 years of experience in a related field, including at least 2 years supporting top-level executives; a bachelor’s degree may substitute for some required experience.
Strong organizational skills, attention to detail, and ability to manage multiple assignments, prioritize tasks, work independently, and handle stressful situations.
Experience with databases and spreadsheets.
Required Education
High School Diploma, GED, or equivalent.
Preferred Education
Associate’s or Bachelor’s degree; a Bachelor’s degree is preferred, but equivalent experience will be considered.
Required Skills
Strong proficiency in Google Workspace.
Excellent written, verbal, and interpersonal communication skills.
Problem-solving, organization, and attention to detail.
Ability to work independently in a fast-paced environment and manage competing priorities.
Diplomatic approach and commitment to supporting a culture of philanthropy.
Ability to collaborate with development teams to maximize performance.
Preferred Experience
Experience in a corporate environment.
Experience supporting development teams and contributing to organizational or fundraising initiatives.
Responsibilities
Schedule appointments, meetings, and conferences using computerized scheduling systems.
Screen and prioritize calls, transfer calls, record messages, and route communications appropriately.
Coordinate special projects, prepare memos, transcribe notes, conduct research, and create presentations.
Generate reports, manage multiple projects, and prepare and monitor invoices and expense reports.
Prepare and file correspondence, letters, memoranda, and reports.
Handle sensitive and confidential information.
Review and distribute mail, order office supplies, maintain inventory, and update departmental manuals and files.
Assist with compiling and developing the annual budget as needed.
Manage administrative issues and competing priorities while supporting executive-level responsibilities.