Administrative Assistant

Job Title: Administrative Assistant
Location: Tulsa, OK 74136
Duration: 13 weeks
Shift/Schedule: Monday through Friday, 8:00am–4:30pm (Days)
Job Summary:
The Administrative Assistant provides clerical and administrative support to executive staff.
Job Responsibilities:

Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
Prepare and distribute meeting minutes according to established protocols.
Organize and maintain hardcopy and paperless records and forms according to established protocols.
Screen, receive and direct telephone calls and visitors.
Schedule and maintain calendar of appointments, meeting and travel itineraries.
Coordinate related arrangements.
Distribute mail, reports, memoranda and other documents pursuant to management request.
Order and maintain office supply inventory.
Decision Making: Independent judgment in making minor decisions where alternatives are limited, and standard policies/protocols have been established.
Working Relationships: Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Qualifications & Skills:
Education:

High School Diploma or GED

Required Skills & Experience:

Three (3) years of secretarial experience
Demonstrated ability to maintain a high degree of confidentiality
Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports
Working knowledge of established operations policies and procedures
Effective interpersonal, written and oral communication skills
Ability to organize and prioritize work in an effective and efficient manner
Ability to be detail oriented as might be required in the examination of numerical data
Flexible on tasks assigned
Team mentality
Willing to follow instructions

Preferred Skills & Experience: