HR/Leave of Absence Specialist
DAYS – 8HR: 8:00 am-5:00 pm Monday – Friday
Pay – $35/hour to $38/hour on W2
JOB SUMMARY:
- Administer the end-to-end processing and monitoring of all leave of absence requests, including medical (FMLA/CFRA), personal, military (USERRA), and parental leaves.
- Manage the ADA Interactive Process by engaging with employees to identify potential workplace accommodations; analyze medical restrictions aProductst essential job functions and document all “good faith” efforts to accommodate.
- Act as the liaison between the employee, department managers for Workers Compensation claims; ensure timely filing of DWC-1 forms and track “lost time” versus “restricted duty” status.
- Serve as a subject matter expert to guide employees through the application process, explaining eligibility for state-specific benefits (e.g., CA SDI/PFL) and company-sponsored Short-Term and Long-Term Disability (STD/LTD).
- Partner with Payroll to ensure accurate benefit integration (e.g., topping off SDI with sick/vacation time) and maintain real-time employee status accuracy within the designated timekeeping system.
- Coordinate with the 3 rd part vendor, the transition back to work by coordinating fitness-for-duty certifications and managing temporary or permanent work restrictions through collaborative “stay-at-work” or “light duty” programs.
- Respond to government disability and leave requests, including inquiries and documentation requests from the Employment Development Department (EDD).
- May travel to other facilities within the SoCal region as needed.
- Perform other related duties as assigned by management.
EDUCATION/TRAINING/ EXPERIENCE:
- High School Diploma or equivalent required; Associate s or Bachelor s degree in Human Resources, Business Administration, or a related field preferred.
- Minimum of Two (2) years of professional HR experience, dedicated in leave administration.
CERTIFICATIONS/LICENSES:
- Professional in Human Resources (PHR) or SHRM-CP certification preferred.
- Completion of specialized leave management training (such as CLMS – Certified Leave Management Specialist) is a significant plus.
- Current CA Drivers License required
OTHER SKILLS AND ABILITIES:
- Demonstrates knowledge and ensures compliance with The Joint Commission and Title 22 standards and guidelines.
- Demonstrates compliance with healthcare policies and procedures at all times.
- Ability to set priorities and appropriately organize workload and complete assignments in a timely manner.
- Demonstrates ability to relate to clinical personnel and medical staff, as well as ability to interact well with the public.
- Must have knowledge of PC and applications.
- Proficiency in Microsoft Office Suite and advanced experience with HRIS platforms (e.g., Workday, UKG, or Lawson).
- Must maintain strict confidentiality at all times.
- Demonstrate a high level of discretion and professionalism when handling confidential and sensitive employment information.