Job Title: Administrative Assistant
Location: NYC, NY
Duration: 2 months Contract
Schedule: Monday-Friday 8-4:30pm
Hourly rate: $21/ hour on W2 Negotiable
Duties

• Provide administrative support to individuals, departments, or divisions.
• Serve as a liaison between supervisors and departmental staff by communicating requests, messages, and instructions.
• Assist with budget preparation and monitor expense records for variance reporting.
• Coordinate meetings, office activities, forums, and conferences.
• Draft, edit, and format flyers, letters, brochures, announcements, and other materials.
• Prepare meeting minutes, agendas, correspondence, reports, tables, and other documents.
• Process and follow up on purchase orders, change orders, check requests, petty cash vouchers, and staff reimbursement forms.
• Arrange business travel and accommodations; prepare travel reimbursements and expense reports.
• Screen and prioritize incoming mail and distribute items requiring action.
• Answer and direct telephone calls and respond to routine inquiries.
• Schedule patient appointments, referrals, special testing, and physician visits as needed.
• Maintain employee and/or patient files.
• Assist with payroll processing and PTO tracking.
• Monitor staff professional license expiration dates and notify employees of upcoming renewals.
• Perform other related administrative duties as assigned.
• Skills & Requirements
• 2–3 years of administrative or medical office experience required.
• Intermediate proficiency in Microsoft Office Suite.
• Adaptability and ability to adjust to changing responsibilities and work environments.
• Ability to learn and apply new information quickly.
• Strong customer service and relationship-building skills.
• Strong communication and interpersonal skills.
• Ability to collaborate effectively and contribute to team success.
• Strong decision-making and problem-solving abilities.
• Proactive approach with the ability to take initiative.
• Excellent time management and organizational skills.
• Strong attention to detail and commitment to quality.