Title: PAC Consultant
Location: Indianapolis, IN
Duration: 09+ Months – Possible Extension/Conversion
Job Description:
- The Client Specialist plays a critical role in overseeing all operational, financial, and compliance activities related to Client’s Political Action Committee and corporate political contributions.
- This role has significantly expanded to include direct coordination with Disbursements in Cork, Ireland; review of 527 organization contributions; management of vendor contracts; maintenance of audit compliance; and oversight of over 20 standard operating procedures (SOPs). The specialist ensures accurate documentation, reporting, and execution of processes related to political contributions while ensuring alignment with legal, regulatory, and internal policy standards.
Qualifications
- Strong organizational and project management skills.
- Exceptional attention to detail and documentation accuracy.
- Proficiency in Microsoft Office Suite, SAP, Buy@Client, Workday, and Fiori.
- Familiarity with U.S. political contribution regulations and corporate compliance standards.
- Ability to work cross-functionally and manage complex, confidential data.
- Notary Public certification (preferred or required).
Responsibilities
- Process and document Client and corporate checks, ensuring compliance with federal, state, and company guidelines.
- Read and interpret corporate check reviews, address pay-to-play laws, and manage 527 organization contributions.
- Serve as primary contact with Disbursements in Cork, Ireland for check issuance and documentation.
- Maintain accurate records of Client check numbers and approvals to ensure no skipped or unauthorized checks.
- Track and manage special Client/corporate budget increases (“buy-up” funds) throughout the year.[ES1.1]
- Maintain physical and electronic Client records in accordance with the Client Records Retention Policy.
- Manage Client Records Manager account; process annual destroy notices.
- Oversee documentation for SVP approvals of all Client and corporate check requests.
- Manage 20 SOPs critical to compliance with external regulations and Client internal standards.
- Handle monthly processing and follow-up of outstanding checks.[ES2.1]
- Manage Positive Pay exceptions and uploads for three JPMorgan Chase bank accounts (Federal, NY, CO).
- Ensure timely and accurate uploads of Client checks each week to prevent fraud and maintain compliance.[ES3.1]
- Collaborate with the corporate attorney and board Productary to gather personal contribution data from executive leadership for the Maryland Business Entity Report.
- Prepare and submit the annual and mid-year Political Contributions Report to Client.com with CCC Team; manage content updates via CAR requests.
- Provide political contribution data for public and internal reports, including those required for regulatory filings.[ES4.1]
- Maintain and update Client membership records; handle exceptions for manual payroll uploads to NY and CO Client accounts.
- Temporarily suspend/reactivate Workday automation as needed; perform manual uploads to Quorum.[ES5.1]
- Ensure all vendor contracts are reviewed and compliant with Client policies.
- Partner with Procurement to renew contracts, manage purchase orders, and payments via Buy@Client and Fiori.[ES6.1]
- Contribute to Client strategy and support Client Champs network with updated resources and communications.
- Brainstorm and support Client solicitation campaigns and incentive gift strategies.[ES7.1]